Our Parent Reports have many options most of which must be chosen by an Admin user prior to the teaching staff adding in their comments. We have created guides, accessed from the links below, to help you to work through these options, along with some example reports for your reference.
Primary Parent Report Guide
Example Primary Parent Report
EYFS Parent Report Guide
Example EYFS Parent Report
If you used this feature last year, all of the teacher comments will be there unless someone has cleared them.
If they were not exported last year, you may want to export them now before deleting comments. It is worth noting that although the comments will be as they were last year, the
- Assessments in the ‘Effort and Attainment’ and ‘Other subjects’ Tables,
- Curriculum Targets, and,
- Attendance - will be current so will not relate to the same time period as the teacher comments.
You can either export them like this or, use the Parent Report Options tab to remove these elements from the report, export each year group and then put them back for this year. Please contact the helpline if you’d like someone to talk you through this.
Exporting Reports
We highly recommend that you export reports to Word - once all comments and assessment / attendance data is up to date (a year group at a time makes sense – you might want to set up Year Group folders on your computer ready to save them into)
Click on Home > Pupil Selection to choose a year group.
Primary Reports > Parents > Parent
Click on a pupil and choose one so you can see what the reports look like
Click on File > Export > Export Parent Report > Word – you can choose to export the whole cohort (which will be the year group you chose) and save them in a particular folder on your computer.
Deleting Comments
To delete previous year's comments
As an Admin user, go to File > Options > Comments
Choose the Comment type (most likely Primary Parent Report) and the year group - you can select all.
Click Delete Comments* and then confirm.
* Please be absolutely sure that no one in school has already started to write this year's comments as these will be deleted too and we cannot retrieve them.
Re EYFS - children who were Reception last year will now be Yr 1 so will have no previous comments. The EYFS report for children who were in Nursery will have the most recent statements assessed pulled through so it will only be the General Comment that was free text and may need deleting.
If you have any questions, or would like support managing the report, please do not hesitate to contact us - Contacting Target Tracker Support